Program Services

Benefits of Partnership

We strive to exceed client's expectations through strong relationships with University units. Join our network of university professionals to engage in information sharing and problem solving, and benefit from the following:

Mentorship

  • A UBA Central office staff member and a representative from each partner organization are assigned as liaisons to attend meetings and/or to meet with designated staff.
  • This establishes a close working relationship with colleagues in these offices and facilitates communication and problem resolution.

Support

  • We provide client support for administrative, financial, and human resources responsibilities.

Administration

  • The Dean/Director at the client site defines the highly trained UBA professional's role
  • UBA professional's vast experience, supported by the Division of Finance & Administration, will quickly become a valued member of the client site, surpassing core business and administrative functions
  • On-site accounts payable and travel reimbursement (optional)

Fiscal Responsibilities

  • On-site resolution with Deans, Directors and Department Chairs regarding budgetary and financial transactions
  • Standardized and customized budget reporting to Deans, Directors, and Department Chairs

Human Resources

  • New employee training and mentoring
  • Continuous staff development and training opportunities
  • Additional support on financial or human resources-related duties during peak workload periods, and UBA position vacancies/absences

Training

  • We provide new employee training and mentoring in addition to continuous staff development and training opportunities.
  • We host workshops and training sessions for partners, allowing those faculty and staff members who work directly with the UBA employees to benefit from our specialized training.
  • UBA staff and partners participate in beta-testing of software changes and updates, which enables input and advanced training.
  • The University Business Administrators provide a wide range of services to participating client sites

Services

Picture of Pen and Paper

Financial Services:

  • Budgetary purchasing control
  • Contracts and Grants (Sponsored Research)
    • Assist and create budgets and proposals
    • Pre-award and post-award liaisons and create reports
  • On-site audit and payment of invoices and travel expense reports
  • Point of contact for all OMNI financial modules
  • Property and inventory oversight
  • Review of fiscal procedures and internal controls
  • Standardized reporting for budget reconciliation and management

Human Resources Services

​Human Resource Services:

  • Coordination of recruiting
  • Management of personnel papers
  • Review of payroll certification reports
  • Oversight of time and leave entry
  • Point of contact for all OMNI Human Resources modules
  • Review of position descriptions
  • Serve in an ombudsman role on the departmental level

Training Services

Training Services:

  • Classroom style training in our training room
  • One-on-one assistance to staff at their work location
  • Workshops and training sessions for participating units
  • A wide variety of topics to ensure consistent operational services, such as:
    • Accounts Payable
    • Procurement
    • Travel Policies and Procedures

Central Office Support

Central office support:

  • Provides additional support for financial and/or human resources related duties
    • During peak workload periods
    • During UBA position vacancies and absences
  • Feeder for potential future UBA positions at client sites